Administrative Support Associate - Job at University of North Carolina Charlotte in Charlotte, NC

Administrative Support Associate

Charlotte, NC

Posted 4 days ago

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Job Description

Administrative Support Associate

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Part-time
If time-limited, note appointment end date
Hours per week	20
Months per year	12
Position Number	002149
NC Salary Grade Equivalency	GN03
Classification Title	Administrative Support Associate - Contributing
Working Title	Administrative Support Associate
Salary Range	$15,600 - $16,500
Anticipate Hiring Range	$15,600 - $16,500
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Education (Col)
Work Unit	Ctr For STEM Education
Work Schedule	9:00 AM - 1:00 PM; Monday - Friday Telework may be available up to 2 (two) days once onboarding into position is complete depending on needs of department and supervisor approval.
Primary Purpose of Position	This part time position will provide general administrative support for the Summer Ventures in Mathematics and Science Program and the Super Competition Event. This position will be given a variety of clerical assignments.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school; or an equivalent combination of education and experience. University Preferred Qualifications: Graduation from high school, or completion of its equivalency, and one year of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties	Answer and direct phone calls. Organize and schedule meetings and appointments. Maintain contact lists and produce and distribute correspondence memos, letters, faxes and forms. Write letters and emails on behalf of other SVSM/Super Competition Director Reply to email, telephone or face to face enquiries. Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Assist in the preparation of regularly scheduled reports. Maintain computer and manual filing systems and develop and maintain a filing system. Submit and reconcile expense reports, generate reports, prepare and monitor invoices. Develop and update administrative systems to make them more efficient and resolve administrative problems. Handle sensitive information in a confidential manner Receive, sort and distribute the mail. Greet and assist visitors to the office and provide general support to visitors. Provide information by answering questions and requests. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques; coordinate repairs to office equipment. Order & maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Contribute to team effort by accomplishing related results as needed Answer telephone calls and pass them on Photocopy and print out documents on behalf the Program Director
Other Work Responsibilities	Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications.
Departmental Preferred Experience, Skills, Training/Education	High school diploma or equivalent; college degree preferred. Minimum one (1) year of related experience in administrative/assistant office work. Experience in information/records administration. Proven administrative or assistant experience. Working knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Proficient in MS Office and Google Suite. Strong organizational and planning skills. Strong customer service skills. Attention to detail and problem solving skills. Excellent written and verbal communication skills.
Necessary Licenses or Certifications
Work Location	222
Posting date	05/08/2024
Closing date	05/22/2024
Proposed Hire Date	07/01/2024
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist*. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application if requested. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
* What is your proficiency level with both Google and Microsoft Suite. (Beginner, Intermediate, Advanced)?
(Open Ended Question)
* Do you have experience in information/records administration? If so, please explain your experience.
(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, gender identity or sexual orientation.

Job Summary

Company

University of North Carolina Charlotte

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Work Hours (i.e. shift)

Salary and Benefits

$15,600 - $16,500

Required Education

High School or Equivalent

Required Experience

1+ years