Overview

Job Summary:

Performs secretarial and general office work essential to designated area(s) to support the Manager, Supervisor, or Coordinator levels.

Education, Experience and Certifications:

• High School Diploma or GED required.
• Previous secretarial experience preferred.

Essential Functions:

• Greets all family members, visitors and staff that visit the department. Assists them with their needs or directs them to other staff, departments or resources as appropriate.
• Answers multi-line telephone, screens calls, answers questions, takes messages or directs inquiries to appropriate staff or department.
• Generates a variety of documents such as letters, memos, reports, forms, meeting agendas, meeting minutes, daily census report.
• Enters data for daily, monthly and annual reports.
• Orders and maintains supplies for the daily operations of the office.
• Assists the Manager with financial accountability by preparing disbursement requests, maintaining records of all departmental expenditures, verifying all monthly expenditures against the General Ledger.
• Prepares written reports for monthly financials as requested.

Physical Requirements:

• Work requires walking, sitting, lifting and reaching.
• May come in contact with patients, families and their personal belongings including those contaminated with infectious and blood-borne pathogens.
• Must lift a minimum of 10-lbs, shoulder height.
• Intact sense of sight and hearing is required.