Position/Classification Title | Administrative Support Spec |
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Classification Type | SHRA |
Position required to work during periods of adverse weather or other emergencies: | N - Not Mandatory |
Minimum Experience/Education | High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. |
Preferred Years Experience, Skills, Training, Education | 2 years of progressively responsible secretarial/administrative experience, or completion of a two-year Secretarial Science or Business Administrative program; or a 4-year degree in Business or a business related field. A combination of experience and education may be used. Significant knowledge of office procedures, methods and practices is required. In addition, the ability to use correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other material is also required. |
Required License or Certification |
Primary Purpose of Position | The primary purpose of this position is to manage the day-to-day operations of senior level administrators, primarily the Associate Extension Administrator . The work of this position ranges from standardized office support assignments to performance of administrative duties involving independent decision-making and judgment. This position requires the ability to problem-solve and maintain a substantial amount of knowledge relative to multiple and varied programs. This position organizes office records and files (electronic and paper) for easy retrieval, keeps track of expenditures using travel, program development and professional development funds for assigned faculty in an effort to monitor dollars spent and adhere to allocation(s) provided by administration, completes travel authorization and reimbursement requests for assigned faculty and staff. Travel includes transportation, subsistence, registration, and other associated costs. Manages travel arrangements for the Associate Extension Administrator, calculates and double-checks figures for a grant budgets; identifies and corrects inaccuracies. This position establishes, updates and purges filing system for each person in work unit they support. Including but not limited to budgets, technical reports, sub-contractual agreements, processing outgoing mail (correspondence, forms, packages, etc.) to ensure that it is received on a timely basis, and retrieve mail from the departmental mailroom. |
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Primary Function of Organizational Unit | The Cooperative Extension Program at North Carolina Agricultural and Technical State University is an educational outreach organization within the College of Agriculture and Environmental Sciences. Cooperative Extension at A&T provides researched-based educational information, programming and technical assistance to limited-resource audiences that address a diverse range of issues in four programmatic areas - Agriculture and Natural Resources, Family and Consumer Sciences, Community and Rural Development, and 4-H Youth Development. Together with its partners - North Carolina State University Cooperative Extension Service, U.S. Department of Agriculture, state and county governments, a dynamic and resourceful system is formed. In addition to campus operations, The Cooperative Extension Program has professionally staffed offices in almost half of the 100 counties in North Carolina and the Eastern Band of Cherokee Indians. |
Work Hours | 8 am - 5 pm M-F |
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. | On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) |
Required Competency | Program Knowledge |
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Duties | Applies substantive knowledge of the North Carolina Cooperative Extension system and its programs. The correct application of knowledge is essential to managing the duties of this position. Knowledge of the Extension Reporting System (ERS) and an understanding of the One-Stop-Shop is another key function of this position because of the level of interaction in the system. Knowledge of the 1890 land-grant system is necessary to fully support administrators. Demonstrates the knowledge of the nuances, appropriate protocol, and specific preferences of the administrative team and constituents. A high level of knowledge concerning the Student Internship program has to be maintained to ensure that all candidates and accepted interns are given accurate information. This position assists with the planning and implementation of conferences, workshops and trainings. There are times when this position will be required to travel to provide technical assistance. Independently coordinates the management of day-to-day functions related to the Associate Administrator's office. Serves as a liaison between the Associate Administrator and subordinate units by relaying instructions and information and following commitments through to completion. Interacts and communicates with a strong degree of judgement. This position coordinates state level faculty, search committee meeting appointments, candidate travel and itineraries, approval and reimbursement of expenses and faculty recruitment database management. |
Required Competency | Verbal Communication |
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Required Competency | Information/Records Administration |
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Required Competency | Office Technology |
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Required Competency | Written Communication |
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Working Title | Administrative Support Specialist |
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Competency Level | Advanced |
Position Number | 008510 |
Recruitment Range | $43,206 - $45,000 |
FLSA | Non-Exempt |
Appointment Type | Permanent - Full-time |
FTE | 40 hours/week, 12 months |
If Time Limited, Appointment Length | |
Organizational Division | Cooperative Extension |
Organizational Location | College of Ag & Environ Sciences |
Organizational Unit | Cooperative Extension |
Posting Number | SHRA2578 |
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Open Date | 04/16/2024 |
Close Date | 04/30/2024 |
Special Instructions to Applicant | You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A & T permanent employees include the following and more:
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station. |
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