Responsibilities

Client Onboarding and Terminations

• Review new contracts terms and validate contract set up in billing systems for accuracy of terms, including but not limited to billing rate, frequency, renewal, and terminations

Billing, Revenue Recognition and Month End

• Create client invoices based on contracts for each billing frequency - bi-weekly, semi-monthly and monthly basis. Invoices may cover multiple lines of business
• Reconcile Deferred and Unbilled Revenue for multiple entities, product lines, and revenue streams
• Execute assigned responsibilities for the monthly close process, ensuring all items on the close checklist have been completed
• Ensure that deadlines are met for accounting close, reporting, and other internal and external requirements
• Responsible for general accounting functions which include preparing journal entries, accruals and account reconciliations
• Assist with accounting and reporting for Month over Month analysis

Cash Application

• Assist daily cash application process
• Analyze weekly unapplied cash application reporting and investigate variances/issues with specific customers/transactions
• Assist in unapplying payments

Collections

• Assist with various collections related to weekly reporting
• Host weekly collections team meetings
• Internal/External follow ups and escalations for service disruption and 3rd party collections
• Host bi-weekly meetings with senior leadership regarding approvals for service disruption, final demand letters from AQS legal and write offs/third party collections
• Establishing payment plans with customers
• Communicating directly with customers via email/phone
• Managing Collections Team and assisting with various questions
• Facilitate internal communication regarding bankrupt accounts and coach collections team on protocols
• Prepare monthly report of any client accounts for reserve purposes due to bankruptcy, slow pay or financial concerns of clients' organization. Research companies with significant past due balances and provide reporting regarding potential collections concerns
• Maintain relationship with CST - third party collections agency
• Take proactive actions to encourage timely payments - analyze accounts currently paying via check and offer ACH/Auto Pay/Credit card options

General and Special Projects

• Prepare audit schedules and coordinate work related to external audits
• Perform a variety of special projects
• Assist with documenting, maintaining, and ensuring that policies and procedures (internal controls) are in place to provide reasonable assurance that the company assets are protected
• Work and collaborate within a team environment to share knowledge and information
• Communicate timely and effectively both in-person and via technology. Escalate challenges to ensure timely completion and review of all work deliverables

Requirements

• Ability to work with various data sets and be able to analyze the data
• Proven analytical skills to evaluate the reasonableness of results and projections
• Proven advanced level system skills within ERP, reporting tools, strong Excel skills and Microsoft applications
• Strong knowledge of US GAAP, internal controls, and financial reporting
• High standards of accuracy and attention to detail
• Strong analytical and organizational skills
• Excellent verbal and written communication skills
• Highly driven and self-motivated
• Ability to work collaboratively across departmental functions
• Intermediate to strong proficiency in Excel

Compensation and Benefits

The pay range for this position is $65k-$80k per year. Pay is based on several factors including but not limited to current market conditions, location, education, work experience, certifications, etc. Aquity Solutions offers a competitive benefits package including healthcare, 401k, and paid time off (all benefits are subject to eligibility requirements for full-time employees). Aquity Solutions is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Team Player - Works well as a member of a group
Dedicated - Devoted to a task or purpose with loyalty or integrity
Enthusiastic - Shows intense and eager enjoyment and interest
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Technical/other training (preferred)
Masters of Accounting (preferred)
Bachelors of Accounting (required)

CPA preferred (preferred)
2 years: Progressive accounting experience (required)