Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
The Human Resources Assistant plays a key role by providing support to the Human Resources Department and serving as the first point of contact for the department. The Assistant handles routine inquiries on internal policies, systems and general human resources information for the hospital. Also, the Assistant supports highly visible initiatives, programs, and events related to the hospital. The Assistant maintains a high level of professionalism, confidentiality, and sound judgement at all times. Effectively handle and manage all HR Administrative support.

Responsibilities:
1.Greet visitors and teammates in person and via phone using excellent customer service skills. Maintain the Human Resources reception area to provide a welcoming, neat and professional space for teammates, candidates and other visitors. Ensures backup front desk coverage when away from the desk. Responds to general inquiries and issues relating to payroll, teammate benefits, recruitment, and the interpretation of policy or procedure.
2.Ensure onboarding, new hire documents, and additional forms are complete; reviewing all new hire files for compliance and completion prior to new hire start date. Assist with credentials and ensure they are updated and entered into the appropriate systems. Create files and scan employment documents (licenses, background check, reference reports, and other teammate documents) into teammate electronic file system. Maintain the integrity and confidentiality of files and records. Perform periodic audits to ensure all required documents are correct, collected, and filed appropriately.
3.Responsible for the timely processing and coding of department invoices accurately and in a timely manner. Track expenses in the fiscal year budget spreadsheet.
4.Maintain HR time and attendance records are complete and accurate for payroll processing.
5.Routes incoming and outgoing mail and packages for the HR department on a daily basis. Creates and/or assists with mass mailings, as needed. Responsible for ordering office supplies and serves as the point of contact for equipment maintenance requests or facilities issues.
6.Maintain department meeting schedule and HR conference room scheduling. Schedule monthly HR department meetings; create meeting agenda.
7.Track terminations in the appropriate access request systems.
8.Maintain missed benefit deduction premiums and take appropriate action as required. Monitor delinquent education account spreadsheet, prepare and send notice to appropriate teammates.
9.Supports the administrative needs of the HR Department as needed. This includes creating and organizing spreadsheets and presentations, preparing expense reports, copying, faxing and other routine administrative duties.
10.Assist with Human Resources programs, projects, and events such as annual or on-going teammate appreciation events as needed. This includes logistical planning, communication, event promotion, ordering and preparing documents or materials, site reservations, hospitality items, internal promotional materials, and technology support, etc.
11.Other assigned duties and projects as requested.

WAYNE

Other information:
Education
High school diploma or GED required. Associate's Degree preferred.

Licensure/Certification
None.

Experience
Minimum 2 years' experience working in a business setting with demonstrated competencies in tracking and monitoring confidential information and coordinating highly visible events and programs.
Previous HR experience is strongly preferred.

Knowledge, Skills and Abilities
*Advanced MS Office skills required, particularly Outlook and Word, and the ability to learn new software rapidly.
*Ability to multitask in a time critical, faced paced environment and to quickly adapt to changing priorities.
*Strong attention to detail, follow up and organizational skills.
*Self-motivated and results oriented.
*Resourceful with the ability to use sound judgement and solve problems.
*Excellent customer service and interpersonal skills.
*Ability to read, write and communicate effectively in English.

Valid NC Driver's License: No
If driving a Wayne UNC Vehicle, must be 21 years old and MVR must be approved by Risk Management.

HR-354
01.8616.HR-354.NON-CLIN

Legal Employer: Wayne Health

Entity: Wayne UNC Health Care

Organization Unit: Human Resources

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: WAYNE MED

Exempt From Overtime: Exempt: No