Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.

Job Description Summary

Job Description

Essential Functions:

• Works closely with the department chair, making decisions regarding the day-to-day operations of the department.
• Assists chair and department faculty in budgetary matters. Reconciles budgets for department operating expenses, activities, funds, and grants using Workday.
• Assists chair in coordinating class schedules and enters scheduling information in Workday. Assists in the registration process for department majors and minors and with applications and interviews for graduate students.
• Coordinates the department's programming, events, including managing event details, accommodations, and schedules.
• Assists chair in all purchasing needs. Assesses purchasing needs and recommends purchasing for department materials. Researches and makes recommendations regarding financing special events and capital requests. Maintains office supplies.
• Processes financial transactions, p-card transactions, and department invoices using Workday. Reviews financial reports for accuracy.
• Assists with maintaining and fostering networks and connections with university partners.
• Works with other university offices in coordinating activities and providing information to various offices including to the Dean, Registrar, Graduate School, Financial Services, and Physical Facilities.
• Supports the work of faculty committees in the department as assigned.
• Collects/compiles/prepares information, such as annual reports, newsletters, bulletin boards, faculty/staff development forms, payroll forms, and additional memos, letters, reports, etc.
• Assists with updates and maintenance of the department's website, social media, and other digital platforms.
• Oversees student assistants.
• Assists with all processes related to faculty and staff (e.g., recruitment/onboarding, leaves, travel, course buy-outs, exits).
• Responds to additional administrative needs of faculty and staff under the direction of the chair.
• Responds to inquiries in person or via email/telephone, and provides information requested as appropriate.
• Manages department classrooms spaces. Responds to space reservation requests using EMS.

Required Education, Knowledge, Skills, Abilities:

• High school diploma plus one to three years related experience, or an equivalent combination of education and experience.
• Ability to and willingness to oversee the day-to-day operations of a department.
• Ability to problem solve and fix issues as they arise.
• Willingness and ability to take initiative and to make decisions in keeping with the department's values.
• General knowledge of office management procedures and techniques.
• Excellent communication skills, both verbal and in writing.
• Willingness to listen and to work as part of a team.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and similar Google tools.
• Ability to organize office workflow and prioritize work assignments.
• Accuracy and attention to detail.
• Ability to interact with faculty, staff, and administrators with diverse backgrounds.
• Willingness to help faculty as needed.
• Ability to work occasional evenings and weekends as required.
• Ability to update skills on a continual basis.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor's degree plus one to three years related experience or an equivalent combination of education and experience.
• General knowledge of WFU budget system and financial and accounting procedures.

Accountabilities:

• Works under limited supervision.
• Reports directly to the department chair.
• Manages staff/student workers.
• Budgetary responsibilities.
• Proactive in seeking out tasks and assignments.
• Commitment to position and the mission of the Department and the University.

Physical Requirements:

Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned.

Environmental Conditions:

Indoor office environment.

Additional Job Description

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

The Wake Forest College embraces the exceptional learning opportunities afforded by a residential liberal arts experience for our students. Therefore, academic coordinators are expected to work on campus and participate in the academic and intellectual life of the campus that is unique to a residential college.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply.